Draft/Checked-Out

If you have previously Checked-out a version for editing, and you select the Draft/Checked-Out radio button, the latest draft version is displayed in UPDATE mode in the bottom panes and its content can be changed.  The status field will indicate the Checked-out date and time and user, the Ver. No field will display the full version number (Major. Minor. Draft), the Version field will show the word “Draft” and the ID will show the internal ID for this draft version. Note that when you Checkout & Create a Draft the Ver. No field is automatically incrementing (2.1.1 becomes 2.1.2).

Note that the following actions can be performed on the Draft/Checked-Out version:

• Save Draft Header   -- Saves the information entered in the Identifier, Listing? and Effective Date fields.
• Undo Checkout & Delete Draft-- Checks the document back in but do not save any changes you made since checking the document out.
• Validate SPL --Runs validation on the document.
• Check In-- Checks the document back in and makes it the most current version.  Additionally, theVer. Nois updated according to the user’s choice:

• Section Actions-- Allows users to either move/re-order sections in the structure tree or Reset all Section GUIDs if necessary
• Create SPL-- Allow the user to preview or create SPL.  Click here for more details.
• Create Renditions -- Allows users to create renditions in either PDF or RTF formats.  Click here for more details.
• Create SPL – Click here for more information on creating SPL.
• Create Renditions – Click here for more information on creating Renditions.

When a version is checked out, the application will display alerts to inform other users that the document is currently checked out.   The first alert is displayed on the Content Editor page for the product.

The second will appear as a “Lock” icon to the left of the product name in the “Product” page grid.